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May 8, 2014 / Christian M.

The Making of a Webinar

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Copyright nikkytok / 123RF Stock Photo

The Associate Fellowship Program usually records a webinar about the program every two years or so. The webinar features a presentation by the fellowship coordinator and the current Associate Fellows, and time for Q&A from the audience.

It has been three years since the last webinar, so I took the initiative to organize a new recording as one of the activities for the redesign of the  website.

My responsibilities included:

  • Picking the date & time
  • Reserving the virtual room (we’ll be using Adobe Connect),  and the physical room
  • Reserving a live captioner for 508 compliance
  • Recruiting someone to run the computer & Adobe Connect during presentation
  • Facilitating a discussion on webinar content with the fellowship coordinator and current first-year associates
  • Reaching out to second-year associates to present on their experiences
  • Making a final list of topics for the presentation and creating a sign-up sheet for associates to choose which topic they will cover
  • Creating draft PowerPoint slides for everyone to contribute content on their topic & reviewing the final slides
  • Publicity: posting info on websites,  listservs,  Facebook groups, and Twitter; also sent emails to over forty library school student groups to ask them to share with their school listserv

Today is the moment of truth.

We will hold the webinar today, May 8, at 2:00 pm EDT. The webinar is free and open to the public. Login info is on our website. If you are a current library science student or recent grad interested in medical libraries, I encourage you to attend. The presentation will feature information about the Associate Fellowship Program, and the personal experiences of current first and second year Associates. A recording of the webinar will be made available afterwards as well.

I’m excited to be involved in this event. But also nervous that my publicity efforts were not effective, and maybe no one will join us in for a live audience.

So please come — with questions!

Hope to “see” you there. 🙂


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